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- Councillor Ms L. Hopkin (Chair)
- Councillor J. Wheatley
- Councillor Mrs S. Wheatley
- Councillor J. Wilton
- Councillor K. Harrison
- Councillor Mrs E. Harrison
- Councillor D. Keating
- Councillor Mrs S. Keating
- Councillor K. Rigby
- Councillor D. Mason
- Councillor D. Pringle (Broxtowe Borough Council)
Clerk
Mrs S.M. Bircumshaw
51/22 Election of Officers and Representatives
Chair – It was proposed by Councillor Ms Hopkin and seconded by Councillor Wheatley that Councillor Mrs Gilbert be elected Chair. There was a show of hands and all were in favour.
Vice-Chair – It was proposed by Councillor Mrs Wheatley and seconded by Councillor Wheatley that Councillor Ms Hopkin be elected Vice-Chair. There was a show of hands and all were in favour. Councillor Ms Hopkin accepted the position of Vice-Chair.
Responsible Financial Officer – The Clerk will carry on as R.F.O..
Finance & General Purposes Committee/Standing Orders Committee
The representatives elected to the Finance & General Purposes Committee/Standing Orders Committee are, Councillor Wheatley, Councillor Rigby, Councillor Keating, Councillor Mrs Harrison, Councillor Ms Hopkin and Councillor Mrs Gilbert (ex-officio).
Planning Committee – All councillors will be members of this committee, with Chair and Vice-Chair as ex-officio members.
52/22 Apologies for absence
Apologies for absence were received from Councillor Mrs M. Gilbert, Councillor Mrs L. Ball (Broxtowe Borough Council), Councillor J. McGrath (Nottinghamshire County Council), Councillor J. Doddy (Nottinghamshire County Council) and PCSO P. Keeley (Police).
53/22 Declaration of Interest
There were no Declarations of Interest made.
54/22 Minutes of the last meeting
The Minutes of the meeting held on Tuesday 19 April 2022 were approved as a correct record and signed by the Chair.
55/22 Public participation
There were no members of the public present.
56/22 Police report
PCSO Keeley had sent in a Police Report. As there were more questions than answers with the report, a Beat Surgery will be requested to discuss this.
Beat Surgery to be requested
57/22 County Councillor’s Report
There was no County Councillor’s Report.
58/22 Borough Councillor’s report
Councillor Pringle confirmed that the time frame for looking at and commenting on planning applications is 21 days – this is the correct consultation period given by Broxtowe Borough Council. The 21 days commence from the day the information is published on the Borough Council’s website. Councillors Pringle and Mrs Ball can call any applications to Committee.
With regards to the Almshouses, Councillor Pringle reported that the updated application, as it stands at the moment, is not acceptable. Historic England have also objected to the application. The owner has been back to the Agent regarding this but has not yet heard anything. The application has to comply with with the rules and regulations for a listed building. Historic England seem to be making demands which are not financially viable, and if the owner decides to sell the property he will have to maintain/upkeep the building until such a time as a new buyer is in place.
Councillor Pringle reported that there have been 2 motorcycles speeding through the villages on a few occasions and he has reported this to the police.
8.00pm Standing Orders commenced
59/22 Items for discussion
a) Church matters
Nothing to report
b) Footpaths and pavements
Nothing to report.
c) Roads/Traffic/Bikers
Councillor Pringle has reported the flooding on Dead Lane. The drains on Church Lane are still overflowing
d) Almshouses
Amended planning application is not acceptable to Broxtowe planners and Historic England have also objected to the application.
e) Renovation of church hall porch
Councillor Wheatley reported that he has spoken to Dale Atkins’ son, who seemed interested in carrying out the work. Not heard anything back from him yet.
f) Floral planters
All the planters will hopefully be planted up by the end of the week.
g) Notice boards
Councillor Mrs Wheatley reported that the signs for the notice boards are in hand.
h) RCAN
Councillor Harrison reported that RCAN are putting together a training programme for people who run village halls.
i) Neighbourhood Plan
Nothing further to report.
j) Queen’s Platinum Jubilee – Big Lunch
Following discussion it was agreed that everyone will convene at 11am on Saturday morning (4 June) to get the Church Hall ready for the Big Lunch on Sunday. Councillor Mrs Wheatley confirmed that the caterers will be delivering the food at 1pm on Sunday so she will be there to meet them. Everyone else to arrive for 1.30pm. Councillor Wheatley reported that permission has been granted for Newtons Lane to be closed for the Street Party on the Saturday.
k) Ukraine
An email has been received from Trevor Williams regarding a Special event being held in Ilkeston for Ukranians in the area. This will be held on Thursday 19 May at the Church of Christ, Adam Street, Ilkeston, commencing at 6pm.
l) Amigos Group
Sue and John Hill will attend at 7pm on Tuesday 21 June
m) Approval of accounts
Councillor Wheatley presented the accounts on a newly formulated Spreadsheet.
i) Approval of Exemption Certificate – The Exemption Certificate was approved and signed by the Chair and RFO.
ii) Approval of the Annual Governance Statement – The Annual Governance Statement was approved and signed by the Chair and the Clerk/RFO.
iii) Approval of the Accounting Statements – The Accounting Statements were approved and signed by the Chair and RFO.
60/22 Correspondence
A response has been received regarding the replacement of the lamp post outside the stables on Church Lane. The original style is no longer available but the temporary one will be replaced with something as near to the original style as possible.
61/22 Planning applications
The Foundry House application is on the latest planning list and we need to make further comment. Councillor Ms Hopkin proposed that we respond as last time but add in that now the viaduct is open, car parking is even worse. It is not appropriate for a business to be run from there. Councillor Mrs Gilbert sent in the original comments so will be asked to re-send with extra comments regarding the viaduct and parking problems.
Cllr Mrs Gilbert to re-send original comments plus additions
62/22 Finance
Following discussion, it was felt that we no longer need the monthly Zoom subscription. It was proposed and seconded, there was a show of hands and all were in favour of this being cancelled.
63/22 Accounts for payment
The following accounts were approved for payment
| Mrs S. Bircumshaw – Clerk’s Salary (Salary Increase) | £419.00 |
| Cossall PCC – Room Hire (17/5/22) | £24.00 |
| Mr R Heard – Website Administration | £45.00 |
| Mrs M. Gilbert – Zoom Monthly Subs (Apr 2022) | £14.39 |
| Mr J. Wheatley – Bell Rope/Brass Plaque/Diocesan Flag | £260.00 |
| Mrs M. Gilbert – Flasks x 2 | £41.73 |
| Cossall Community Chest – Donation for Open Gardens | £250.00 |
| Mr C. Gilbert – Cleaning of Church Hall | £20.00 |
| Mrs S. Bircumshaw – Drinks for Big Lunch | £49.21 |
| Mr C. Gilbert – Noticeboard refurbishments (£545/£185) | £730.00 |
| Mr C. Gilbert – Printing of Big Lunch Invitations | £100.20 |
| Mrs S. Bircumshaw – Phone Rental (May 22) | £33.60 |
| ICO – GDPR Annual Fee | £40.00 |
| Eats n Treats – Catering for Big Lunch (Balance) | £445.00 |
| Mrs M. Gilbert – Newtons Lane Street Party supplies | £170.04 |
| Bank Charges and Fees | £18.00 |
| EON – Direct Debit – Church Floodlights | £28.00 |
| TOTAL | £2,688.17 |
| Income since 19/04/22 | |
| Bank Interest | £0.44 |
| TOTAL | £0.44 |
| Balances @ Bank – April | |
| Deposit A/C | £26,079.74 |
| Current A/C | £704.78 |
| TOTAL | £26,784.52 |
| Balances @ Bank – May | |
| Deposit A/C | £23,579.74 |
| Current A/C | £514.61 |
| TOTAL | £24,094.35 |
It was decided that a Finance Meeting should be convened to discuss Daily Allowances for setting up Bank Transfers, as we are now being charged £1 for every cheque written. This meeting will take place on Tuesday 5 July commencing at 7.30pm.
64/22 Date and time of next meeting
The next meeting of the Parish Council, will be held on Tuesday 21 June 2022, commencing at 7.30pm in the Church Hall.
Immediately prior to this will be a talk by Sue and John Hill regarding the Amigos Club. This will commence at 7pm.
The meeting closed at 8.50pm.